Tips for Organizing Your Paperwork

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With the holidays and yearend around the corner some office spaces are unrecognizable; mine included. My coffee is now sitting on a pile of paper on top of my coaster. IT’S TIME TO FILE! Filing a little at a time makes paperwork a bit less overwhelming and manageable.  Here are a few tips to help cut the clutter and take back your desk:

 

Start simple: Come up with a filing system that’s relatively easy to use. You don’t want your filing system to be more stressful than the stress it’s supposed to alleviate.

Be colorful: Files of different colors, or tabs and labels of different colors can not only turn your filing system into a work of art but also make it easier to find different subjects and interests.

Keep important papers where you know they’re safe: Keep your documents in a safe place, but make sure that you can easily get hold of them when you need them.

Make filing a habit: Find a time during the week to empty your To File pile and file those needed papers away. This task really shouldn’t take long — 15 or 20 minutes should do it.

Fine-tune later: At a later date, take a look at what’s in your files. Usually, you find that a file is either underused or bulging. If you find that you have only one or two things in a file folder, find or create a file that’s broader in scope. Alternatively, if you find that a folder is overflowing with contributions, create subcategories, either by topic or by dates.clutter3

 

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